Accounts Payable Specialist
Plymouth, MN
Part Time
Administration
Mid Level
Position Summary: The Accounts Payable Specialist is responsible for accounts payable and payroll for Missions Inc. Programs. This is a .6 FTE (24 hours per week.)
Position Responsibilities
Our values are to:
Position Responsibilities
- Accounts Payable:
- Receive all accounts payable (A/P) invoices via Microix or email/mail/hand delivery, secure appropriate approvals, and code to appropriate general ledger accounts.
- Enter and process A/P invoice. Prepare and mail checks weekly or process ACH payments.
- Maintain A/P filing system.
- Prepare monthly benefit spreadsheet allocating costs by program/department.
- Review monthly statements and perform account reconciliation to ensure all accounts are current.
- Maintain good vendor relationships.
- Payroll
- Process bi-weekly payroll in Workforce Now once all timecards have been reviewed and approved by managers.
- Save the payroll reports for each pay period.
- Process payments for employee deducted retirement benefits.
- Save quarterly tax reports provided by ADP.
- Maintain strict confidentiality of payroll records.
- Work Program
- Verify hours reported on work program time sheets; update semi-monthly work program spreadsheet reflecting hours from time sheets.
- Calculate and prepare payments for residents.
- Maintain client ledger sheets and Resident Savings balances.
- Fixed Assets
- Maintain Fixed Asset system.
- Enter any additions or deletions into Fixed Asset system.
- Run monthly depreciation journal entries and reconcile fixed asset detail to the General Ledger.
- Maintain fixed assets additions file.
- Other Accounting
- Prepare weekly cash deposit.
- Prepare and enter journal entries.
- Prepare monthly storeroom charges.
- Maintain & process monthly recurring journal entries.
- Other tasks as assigned by the Finance Director.
Experience:
- Competency in generally accepted accounting principles (GAAP).
- Excellent computer skills including Microsoft Word, Excel, and accounting and accounts payable (purchasing) software.
- Two or more years’ experience in accounts payable, preferably with experience in payroll processing.
Skills and Knowledge
- Strong attention to detail and organization skills.
- Ability to demonstrate exceptional customer service.
- Effective written and verbal communication skills.
- Ability to multi-task.
- Ability to work well with people from diverse racial, cultural, social and economic backgrounds.
- Other Requirements
- Ability to pass a criminal background check.
- Must be able to bend, stoop, kneel and climb (ascend and descend) flights of stairs.
- Other lifting or physical requirements as added from time to time, or as required performing the essential functions of the position.
Benefits: Partial benefits eligible (dental, vision, life insurance), 403b plan, paid holidays and PTO
Mission Statement:
Missions Inc. Programs provides a collaborative community and safe space where people are empowered to heal and transform their lives. Our vision is a world where every person realizes their worth and lives with dignity free from addiction and violence.Mission Statement:
Our values are to:
- Affirm human worth
- Foster self-determination
- Value diversity
- Seek social justice
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